ERPNext implementation
Full deployment, configured to your processes: chart of accounts, item masters, warehouses, workflows, permissions, print formats and reports. Data migrated from whatever you’re on now.
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ENTERPRISE ERP SOLUTIONSERP built around how your operation actually runs.
Big-name ERP asks you to change your process to match its assumptions, then bills you for the customisation when you can’t. We implement ERPNext and build custom modules around your real workflows — including the steps that look redundant until you find out why they exist.
ERPNext implementation · Custom modules · Real-time inventory · Barcode workflows
The spreadsheet isn’t the problem. The delay is.
What changes the outcome is capturing movement where and when it happens.
Almost every operation we’re called into is running on spreadsheets, and they’re usually maintained carefully by people who know exactly how fragile they are.
The problem isn’t accuracy at the moment of entry. It’s that stock moves at 11am and gets recorded at 6pm, by a different person, from a paper docket. The number is right on the day it’s compiled and progressively less right every day after. Purchasing decides against data that’s four days old. Sales promises against stock that’s already committed.
The usual workaround is buffer — hold extra inventory everywhere, because that’s cheaper than missing an order. It works until someone calculates the cost of the buffer.
A dashboard fed by the same delayed manual entry produces the same wrong numbers with more confidence. What changes the outcome is capturing movement where and when it happens.
What we build.
Custom ERPNext modules
Where your process falls outside standard functionality, we build it as a proper custom app rather than a pile of client scripts. Maintainable through version upgrades.
Fully custom ERP
When your operating model is unusual enough that configuring a standard system costs more than building for it directly. We’ll be honest about which situation you’re in.
Inventory and warehouse systems
Multi-location stock, bin management, batch and serial tracking, pick paths, cycle counting. Event-based movement records so the audit trail is complete by construction.
Barcode and scanning workflows
Mobile scanning for goods-in, transfers, picking and dispatch, with offline queues for aisles and cold stores where signal drops.
Integrations
Ecommerce storefronts, accounting systems, logistics providers, supplier portals, existing order management. Built as documented interfaces, not one-off exports.
ERPNext or custom — how we decide.
| Approach | We recommend it when |
|---|---|
| ERPNext, configured | Your processes are broadly standard. Fastest to deploy, lowest cost, no licence fees, and a large module set you grow into rather than pay for upfront. Our default recommendation. |
| ERPNext + custom modules | Core operations fit ERPNext but two or three workflows are genuinely specific to your business. You get the platform’s breadth plus exact fit where it matters. Where most of our ERP work lands. |
| Fully custom ERP | Your operating model is unusual enough that configuration becomes fighting the platform, or you need something no ERP covers. Highest cost, complete fit — justified less often than clients expect. |
If you’re weighing SAP, Oracle or Dynamics, the honest comparison is licence cost and implementation cost against fit. Those platforms are extremely capable and extremely expensive, and for mid-sized manufacturers the implementation frequently costs more than the software. ERPNext is open source, has no per-seat licence, and covers most of what a growing operation needs. We’ll tell you if your requirements genuinely exceed it.
Phased, because big-bang ERP go-lives fail.
The single biggest predictor of a failed ERP project is trying to launch everything simultaneously. We phase it.
On data migration: opening balances are usually wrong in every source you have, because nobody knows the true figure. We run a physical count at cutover, treat it as the starting point, and stop chasing a historical reconciliation that was never going to close. That decision saves months.
On training: the system fails if the floor doesn’t use it. Training is scoped in, on the actual devices people will use, before go-live — not a PDF afterwards.
Phase 1 — Discovery on the floor. Days with the people doing the work, not just the people commissioning the system. This is where we find the steps nobody documented.
Phase 2 — Core module, live. Usually inventory, because it produces the fastest visible win and the highest-value data. Typically live within 8–12 weeks.
Phase 3 — Adjacent modules. Purchasing, manufacturing, sales, added in the order your operation benefits most.
Phase 4 — Integrations and automation. Ecommerce, accounting, supplier portals, reorder logic, forecasting.
What we typically implement.
Inventory & Warehouse
Multi-location stock, batch and serial tracking, bin management, cycle counting, stock ageing.
Manufacturing
BOMs, work orders, production planning, capacity, subcontracting, scrap tracking.
Purchasing
Supplier management, RFQs, purchase orders, automated reorder points, goods receipt.
Sales & CRM
Quotations, order management, pricing rules, customer-specific terms.
Accounts
GL, receivables, payables, tax handling, multi-currency, financial reporting.
Logistics
Dispatch, delivery notes, proof of delivery, carrier integration.
HR & Payroll
Attendance, leave, shift planning, payroll where required.
Dashboards
Role-based operational views for floor supervisors, purchasing and leadership.
Implemented in phases
Nobody should go live on all of these at once, and we’ll push back if you propose it.
At handover.
Everything below is a deliverable, not an upsell.
Configured, deployed ERP with your data migrated and verified
Custom module source code in your repository
Deployment on your infrastructure, accounts in your name
Documentation: configuration, customisations, integrations, admin procedures
Role-based training for each user group
Post-go-live support window and a defined escalation path
No per-seat licence fees on ERPNext
GOOD FIT
- Manufacturing or distribution with multiple locations
- Stock figures that don’t reconcile, or reconcile monthly
- Purchasing decisions made against stale data
- Growth has outpaced the spreadsheets that got you here
- Quotes from SAP or Oracle that look disproportionate to your size
PROBABLY NOT A FIT
- Single location, simple inventory, low SKU count — accounting software plus a stock app may serve you fine
- Nobody internally can own the project. ERP fails without a committed internal lead, and we’ll say so before taking it on
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Questions about ERP.
How much does ERP implementation cost?+
ERPNext implementations typically run $20,000–$70,000 depending on module count, customisation and data migration complexity. Fully custom ERP starts higher. There are no per-seat licence fees on ERPNext, which is usually the largest saving versus enterprise alternatives.
How long does it take?+
The first module is usually live in 8–12 weeks. Full implementation across all modules typically runs 6–12 months in phases. Phasing is deliberate — simultaneous go-live is the most reliable way to fail.
Why ERPNext instead of SAP or Oracle?+
Cost and fit. ERPNext is open source with no licence fees, covers most requirements of a growing operation, and is straightforward to extend. SAP and Oracle are more capable at genuine enterprise scale and priced accordingly. For most mid-sized manufacturers the implementation cost alone exceeds the entire ERPNext project.
Can we keep using our accounting software?+
Usually yes. Many clients run ERPNext for operations and integrate with existing accounting — Tally, QuickBooks, Zoho and similar. We confirm feasibility during discovery.
What happens to our existing data?+
Migrated and verified. Item masters, customers, suppliers and open transactions come across. For stock specifically, we recommend a physical count at cutover rather than importing historical figures nobody trusts.
Will our floor staff actually use it?+
Only if the interface fits how they work, which is why we spend discovery on the floor. Scanning workflows should be faster than the paper process they replace — if the system makes an operator’s day harder, it will be worked around, and no amount of training fixes that.
Do we need to change our processes?+
Some. Where a process exists for a good reason, we build around it. Where it exists because of a limitation we’re removing, we’ll point that out. The distinction gets made together during discovery, not imposed.
How old is the number you’re purchasing against?
If the honest answer is “a few days,” that gap is costing you in held stock, missed orders, or both. Thirty minutes with an engineer will tell you what closing it would actually involve.